When and How to Cancel the In-Principle Approval (IPA) for Your Employees?

An In-Principle Approval (IPA) from the Ministry of Manpower (MOM) in Singapore signifies that a foreign worker's work permit or work pass application has been approved, subject to fulfilling certain conditions. However, circumstances may arise where an employer needs to cancel the IPA. Understanding the "when" and "how" for IPA cancellation is crucial to ensure compliance with MOM regulations. This is vital when the approved IPA is no longer needed.

When to Cancel an IPA?

Canceling an IPA becomes necessary in various scenarios, primarily before the work pass or permit is officially issued. Here are some common situations that may lead to a request to cancel the IPA:

• Change in Employment Plans

  • If the employment plans change, and the role is no longer available. This could happen if the offer letter is retracted.

  • If the candidate withdraws their acceptance of the job contract.

  • If the employer decides to hire a different candidate.

• Failure to Meet IPA Conditions

  • If the candidate fails to submit the required document within the stipulated timeframe.

  • If the candidate fails to meet the medical examination requirements.

  • If the candidate's qualifications or experience are found to be misrepresented, which could lead to a rejected application.

• Business Closure or Restructuring

  • If the company undergoes restructuring or closure, leading to the elimination of the position.

• Adverse Information

  • If new adverse information about the candidate surfaces, such as criminal records or misrepresentation of qualifications, that would make the employee ineligible for a permit.

How to Cancel an IPA?

The process for canceling an IPA is typically done through the same online portal where the application was submitted, which could be myMOM Portal or WP Online. If needing to cancel multiple IPAs, ensure each is done individually. Here's a general guideline:

1. Access MOM online portal:

   • Log in to the myMOM Portal or WP Online using your CorpPass.

2. Locate the Application:

   • Find the specific work pass application for which you want to cancel the IPA. Check the IPA letter for important information.

3. Initiate Cancellation:

   • Look for the "Cancel IPA" or similar option within the application details to initiate the cancellation. You may find this option from the menu on your left if you are accessing to WP Online.

4. Provide Reasons:

   • You will likely be required to provide a valid reason for the cancellation. Be prepared to provide clear and concise explanations.

5. Submit the Cancellation:

   • Follow the on-screen instructions to submit the cancellation request.

6. Confirmation:

   • Obtain and retain the confirmation of the IPA cancellation for your records. 

Important Considerations to Request for IPA Cancellation

• Temporary Permit

  • Once the IPA is cancelled, the relevant temporary permit will automatically be cancelled.

• Timeliness:

  • Cancel the IPA as soon as you become aware of the need to do so. Delays can lead to complications and potential penalties.

• Accuracy:

  • Provide accurate and truthful information during the cancellation process.

• MOM Guidelines:

  • Always refer to the latest MOM guidelines and regulations for the most up-to-date information and services.

• Documentation:

  • Maintain proper records of all communication and documentation related to the IPA and its cancellation. 

• Communication:

  • Inform the affected worker or migrant of the IPA cancellation in a professional and timely manner.

• Potential Consequences:

  • MOM may keep records of cancellations, and repeated cancellations without valid reason could affect future work pass applications.

Conclusion

In conclusion, the process of canceling an In-Principle Approval (IPA) in Singapore requires careful attention to detail and adherence to the Ministry of Manpower's (MOM) regulations. Employers must understand the specific circumstances that necessitate cancellation, ensure timely action, and maintain thorough documentation. Utilizing the MOM online portal and adhering to the latest MOM guidelines are crucial for a smooth cancellation process. By prioritizing accuracy, clear communication, and compliance, employers can mitigate potential complications and maintain a positive relationship with both MOM and their foreign employees. It's always recommended to verify information directly with MOM or seek professional advice for specific situations to ensure full compliance and avoid any potential penalties.